1. Who we are
“We”, “us” or “our” means Stretch 4 Events, with its registered office at Mellesteenweg 56, 9230 Wetteren, Belgium, and registered under company number BE0676756132. We act as the controller of the personal data that we collect through your use of our website (https://stretch4.events).
This Privacy Policy is intended solely to inform you about the processing of personal data through your use of the website. For our Privacy Policy relating to our services, we refer you to the agreement that may be concluded between us.
Your privacy is important to us. That is why we have prepared this Privacy Policy, in which we explain how we collect, disclose, transfer and use (“process”) the personal data you share with us, and what rights you have.
Please take a moment to read this Policy.
If you have any questions, concerns or complaints about this Privacy Policy or our processing of your personal data, or if you wish to submit a request to exercise your rights as set out in Article 4, you can contact us:
(a) By email: info@stretch4.events, for the attention of our Data Protection Officer;
(b) By post: Mellesteenweg 56, 9230 Wetteren, Belgium
This Privacy Policy was last revised on 10 December 2023.
2. How We Use and Collect Your Personal Data
Personal data is defined as any information relating to an identified or identifiable natural person.
An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier (such as a name, identification number, location data, etc.).
The personal data we collect is collected and used for the purposes listed below:
(a) If you use the contact form on our website, we will use your personal data to respond to your enquiry by email or telephone.
(b) If you subscribe to our newsletter, your email address will be used to send you our newsletters, which may include invitations to events, seminars, etc. organised by us.
(c) If you download our content, we store your email address and inform you about the relevant content.
(d) We process your personal data to support the website and improve your user experience, including ensuring the security, availability, performance, capacity and health of the website.
(e) We process your personal data for the enforcement or exercise of rights available to us under applicable law, such as the establishment, exercise or defence of legal claims.
(f) We may also use your personal data to comply with our obligations under applicable legislation.
The following categories of personal data can be distinguished:
(f) Contact details: if you use the contact form, you will be asked to provide the following information: name, address, email address, telephone number, and any personal data you choose to include in the designated field (please do not provide us with sensitive information, such as health information, information relating to criminal convictions, or credit card/bank account numbers). This is information that is provided directly by you.
(g) Newsletter: If you subscribe to our newsletter, you will be asked to provide your email address. This is information that is provided directly by you.
(h) Usage data: We collect personal data relating to your activities on our website, including your IP address, device ID and type, referral source, language settings, browser type, operating system, geographical location, duration of your visit, page views, or information about the timing, frequency and pattern of your use of our services. This information may be aggregated and used to help us provide more useful information about the use of our website. If the usage data is fully anonymised (and therefore cannot be traced back to you as an individual), it is not considered personal data within the meaning of this Privacy Policy. This personal data is collected automatically through your use of the website.
Your personal data will only be used for the purposes set out in this Article.
3. Data Retention and Deletion
Your personal data will be retained for a period of 3 months.
If you withdraw your consent or object to the use of your personal data and your objection is successful, we will delete your personal data from our databases. Please note that we will retain the personal data necessary to ensure that your preferences are respected in the future.
However, the foregoing does not prevent us from retaining personal data where this is necessary to comply with our legal obligations, to establish or defend a legal claim, or for evidential purposes.
4. Your Rights
This Article sets out your principal rights under data protection law. We have sought to summarise them in a clear and understandable manner. To exercise any of your rights, please send us a written request in accordance with Article 1 of this Privacy Policy. We will respond to your request without undue delay and, in any event, within one month of receiving it. If the response period is extended or if we decide not to act on your request, we will inform you accordingly.
The right of access
You have the right to obtain confirmation as to whether or not we process your personal data and, where we do, you have the right to access that personal data together with certain additional information that is also set out in this Privacy Policy.
You have the right to receive a copy of the personal data we hold about you, provided that this does not adversely affect the rights and freedoms of others. The first copy will be provided free of charge, but we reserve the right to charge a reasonable fee if you request additional copies.
The right to rectification
If the personal data we hold about you is inaccurate or incomplete, you have the right to have that information corrected or, taking into account the purposes of the processing, completed.
The right to erasure (right to be forgotten)
In certain circumstances, you have the right to have your personal data erased without undue delay. These circumstances include:
(a) The personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed;
(b) You withdraw your consent and there is no other legal basis for the processing;
(c) The processing is for direct marketing purposes;
(d) The personal data has been unlawfully processed; or
(e) Erasure is necessary for compliance with EU or Belgian law.
There are certain exceptions to the right to erasure. These exceptions include where processing is necessary:
(a) for exercising the right of freedom of expression and information;
(b) for compliance with a legal obligation; or
(c) for the establishment, exercise or defence of legal claims.
The right to restriction of processing;
You have the right to restrict the processing of your personal data (meaning that the personal data may only be stored by us and may only be used for limited purposes) if:
(a) You contest the accuracy of the personal data (and only for as long as necessary to verify its accuracy);
(b) The processing is unlawful and you request restriction (rather than exercising the right to erasure);
(c) We no longer need the personal data for the purposes of our processing, but you require the personal data for the establishment, exercise or defence of legal claims; or
(d) You have objected to the processing, pending the verification of that objection.
In addition to our right to store your personal data, we may otherwise continue to process it, but only:
(a) with your consent;
(b) for the establishment, exercise or defence of legal claims;
(c) for the protection of the rights of another natural or legal person; or,
(d) for reasons of important public interest.
We will inform you before lifting the restriction of processing.
The right to data portability
Where the legal basis for our processing of your personal data is your consent, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
You also have the right to have your personal data transferred directly to another company, where technically feasible, and/or to store your personal data on a private device for your own further use.
The right to object to processing
You have the right to object to the processing of your personal data on grounds relating to your particular situation, but only where the legal basis for the processing is that it is necessary for:
(a) the performance of a task carried out in the public interest or in the exercise of any official authority vested in us;
(b) the purposes of the legitimate interests pursued by us or by a third party.
If you make such an objection, we will cease processing the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will stop processing your personal data for that purpose.
The right to lodge a complaint with a supervisory authority
If you believe that our processing of your personal data infringes data protection legislation.
5. Sharing Your Personal Data with Others
In order to provide you with our website, we work with service providers to process and store your personal data. We use the following categories of service providers:
(a) Cloud Hosting Platform
As such, we do not share your personal data with our social media partners. However, we do use social media plugins to direct you to our social media channels and to enable you to interact with our content. These social media channels include Facebook, Instagram, LinkedIn, Twitter, Google and Vimeo. If you click on such a link, the relevant social media service provider may collect personal data about you and link this information to your existing profile on that social media platform.
We are not responsible for the use of your personal data by such a social media service provider. In that case, the social media service provider acts as the controller of the processing. For information purposes only, we have included the relevant links below (these may be amended from time to time by the respective service provider):
(a) Twitter: https://help.twitter.com/en/rules-and-policies/twitter-cookies;
(b) Facebook: https://www.facebook.com/policies/cookies/;
(c) LinkedIn: https://www.linkedin.com/legal/cookie-policy;
(d) Instagram: https://help.instagram.com/155833707900388;
(e) Google+: http://www.google.com/policies/technologies/cookies/;
(f) YouTube: https://policies.google.com/technologies/cookies?hl=en.
6. International Transfers
We do not transfer your personal data outside the European Economic Area.
7. Cookies
Our website uses cookies. For more information about our use of cookies, please refer to our Cookie Policy.
8. Changes to this Privacy Policy
We reserve the right to amend this Privacy Policy from time to time. You can always consult the most recent version of the Privacy Policy on the website.